Alerts allow you to stay on top of things. Whether you want to be alerted to changes to a site you manage, edits to an announcement you've made, or a new reply to a discussion you've participated in, setting up an alert will keep you in touch with your site.

There are two ways to access and create alerts:

  • Using the Scholantis bell icon (available in Discussions, Announcements, and Special Announcements)
  • Via the Site Contents page

Create an Alert

You can create alerts either from within the announcement or discussion item itself  by using the Scholantis Bell icon, or via the Site contents page.

Using the Scholantis Bell Icon

The Scholantis bell icon is available in discussions,  announcements, and special announcements. It is the easiest way to create an alert.

To set up an alert:

  • Click the announcement or discussion to view it. It will either display on its own page, like the image below, or in a pop-up window.

  • Click the bell icon to the right of the announcement to add the new alert. The New Alert page displays:

If you are adding an alert to a Special Announcement, you will access this page through a pop-up. See Add an Alert to a Special Announcement for details.

  • Edit the fields as follows:
FieldAction
Alert TitleThis is the title of the alert. By default, this will be the same as the title of the special announcement.
Send Alerts ToChoose who will receive the alert. By default, your account will be included.
Delivery MethodFrom the radio buttons, choose whether you'd like to receive the alert by email or text message. If you choose text message, be sure to include your cell number in the field provided.
Send URL in Text MessageSelect this checkbox if you chose Text Message in the Delivery method field and would like the URL for the special announcement sent to you.
Change Type

Here, you can select the type of changes to the special announcement you'd like to be alerted to.

Send Alerts for These ChangesHere, you can specify exactly which changes you'd like to be alerted to, such as any changes, or if someone simply changes an item last edited by you.
When to Send AlertsHere you can choose when the alerts are sent: immediately, a daily summary, or a weekly summary. If you choose weekly summary, choose the day of the week and time that you'd like the summary sent.
  • When you are done, click the OK button to save your changes.

Via the Site Contents Page

You can use this to create an alert on any page that you have access to the Site Settings menu. This is usually found on sites that you have created or own. For teachers, it would be on a class or gorup site. 

Setting up an alert on a Shared Documents page for your classes is a great way to track student activity.

To set up an alert:

  • From within the page or site you wish to set up an alert for, click the Settings Menu:

 

  • Click Site contents to access the Site Contents page. Here, you will find a full list of Apps available on the site.
  • Find and click on the Shared Documents app.

  • On the Shared Documents page, select the checkbox beside a file.
  • Click the LIBRARY tab on the top left:

  • On the LIBRARY tab, click the Alert Me button and then click Set alert on this library.

  • The New Alert pop-up displays.

  • Edit the fields as follows:
FieldAction
Alert TitleThis is the title of the alert. By default, this will be the same as the title of the special announcement.
Send Alerts ToChoose who will receive the alert. By default, your account will be included.
Delivery MethodFrom the radio buttons, choose whether you'd like to receive the alert by email or text message. If you choose text message, be sure to include your cell number in the field provided.
Send URL in Text MessageSelect this checkbox if you chose Text Message in the Delivery method field and would like the URL for the special announcement sent to you.
Change Type

Here, you can select the type of changes to the special announcement you'd like to be alerted to.

Send Alerts for These ChangesHere, you can specify exactly which changes you'd like to be alerted to, such as any changes, or if someone simply changes an item last edited by you.
When to Send AlertsHere you can choose when the alerts are sent: immediately, a daily summary, or a weekly summary. If you choose weekly summary, choose the day of the week and time that you'd like the summary sent.
  • When you are done, click the OK button to save your changes.

Manage Alerts

 As with creating alerts, there are also two ways to manage them as well. The first, and easiest way is via the email alert notification itself. The second way is using the site contents page.

Via the Site Contents Page


To manage alerts:

  • From within the page or site your alert is on, click the Settings Menu:

 

  • Click Site contents to access the Site Contents page. Here, you will find a full list of Apps available on the site.
  • Find and click the app you have set up the alert on. (e.g., Shared Documents as shown in  Add an Alert via the Site contentsabove).
  • On the Shared Documents page, select the checkbox beside a file.
  • Click the LIBRARY  or LIST tab on the top left:
  • On the LIBRARY (or LIST) tab, click Alert Me then choose Manage My Alerts.

  • You will be taken to the My Alerts on this Site page. Click that link to access the page.

  • To delete an alert, select the checkbox beside the alert and then click the Delete Selected Alerts link.
  • To manage an alert, click on the alert link you wish to manage to access the Edit Alert page.

Tip: See the topic Using the Scholantis Bell icon for a list of fields and what they mean.

 

  • Edit the alert and click the OK button to save your changes. 

 

 

Each alert sent to your email inbox has a link to the My Alerts on This Site

 

  • You will be taken to the My Alerts on this Site page.

  • To delete an alert, select the checkbox beside the alert and then click the Delete Selected Alerts link.
  • To manage an alert, click on the alert link you wish to manage to access the Edit Alert page.

Tip: See the topic Using the Scholantis Bell icon for a list of fields and what they mean.

  • Edit the alert and click the OK button to save your changes.