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The Scholantis SIS Data Sync for Maplewood functionality is currently in beta. The guide below is pre-release information and subject to change.

Scholantis SIS Data Sync allows teachers and students to easily work together in a Scholantis Portal using information already stored in your Student Information System (SIS). 

This following guide explains the steps required to sync your Maplewood SIS with your Scholantis Portal. This approach avoids the need to manually create and import SIS data.

 

Configure Access to the Maplewood SOAP API

Before Scholantis SIS Data Sync can access data from your Maplewood server, you will need to provide access to the base Maplewood SOAP API. Instructions on settings up access to the API are coming soon.

Ensure the SOAP API is Accessible to Scholantis

Scholantis SIS Data Sync must be able to reach your Maplewood portal. Ensure port 443 is open from Maplewood server to your Scholantis Application server. Additional Web Front Ends do not require access.

To validate the Maplewood API endpoints are available open the Maplewood portal from the Scholantis servers. Simply open a browser and attempt to navigate to your Maplewood portal e.g. https://maplewood.myschool.com.

Synchronize your Scholantis Portal with Maplewood

After you've set up access to the API, you will need to provide the following information to the Scholantis support team:

Maplewood Server Information

Information provided during the Maplewood REST API plugin setup:

Web Access URL for Maplewood:

e.g. https://maplewood.myschool.com/
Username (if applicable): 
Password (if applicable): 

Student AD to SIS Mapping

SIS Data Sync requires a unique ID which is shared in both your SIS and Active Directory (AD):

Shared Student ID field (available in SIS and AD):e.g. Student ID #
Stored in SIS Field: 
Stored in AD Field:e.g. employeeNumber

Note: SIS Data Sync requires at least one field to connect a student in AD to the same student in SIS. If you don't have an exact mapping, or the student ID is derived please note the details and we will investigate whether a custom mapping is possible.

Teacher AD to SIS Mapping

Shared Student ID field (available in SIS and AD):e.g. Teacher ID #
Stored in SIS Field: 
Stored in AD Field:e.g. employeeNumber
Note: SIS Data Sync requires at least one field to connect a teacher in AD to the same teacher in SIS. If you don't have an exact mapping, or the teacher ID is derived please note the details and we will investigate whether a custom mapping is possible.

What Happens When Data Syncs?

When using the Scholantis SIS Data Sync with Maplewood, all changes will be synced automatically on a nightly basis. All you need to do is update the data in your SIS and validate that changes are synced during the next sync. 

We currently sync the following data:

  • Schools
  • Students
  • Teachers
  • Courses & Sections
  • Course & section teacher and student associations
  • Guardians

Sync Duration

SIS Data Sync validates each user's Active Directory properties when it runs nightly. If the mapped Active Directory attributes (e.g. employeeNumber) are not indexed in Active Directory the Sync job can run extremely slowly, depending on the numbers of objects and the performance of your Active Directory servers. Learn which Active Directory attributes are indexed by default: MSDN - Indexed Attributes.

We recommend the attributes used for mapping are indexed in Active Directory to significantly speed up the SIS Data Sync job and reduce load on your Active Directory servers. This can reduce the SIS Data Sync duration from hours to minutes and will be required in large environments to ensure SIS Data Sync Completes within a reasonable time frame. Further reading on TechNet - How to Index an Attribute in Active Directory and TechNet Blogs - Indexing in Active Directory.