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The following guide has been created to help you understand what's involved in upgrading to SharePoint 2013:

  • Highlights some of the key benefits of SharePoint 2013 and Scholantis 4.0.
  • Outlines our recommended approach to customers upgrading from SharePoint 2010 to SharePoint 2013. 

Portal & Website Demo

Get in touch to arrange a walkthrough and discussion of Scholantis 4.0 and SharePoint 2013.

Here's a few highlights you might want to check out:

  • Responsive design - access your website or portal on a phone, tablet or desktop. It all works in a way that's designed for the device you want to use.
  • Dropbox like syncing - try it now if you've got Office 2013 installed or download OneDrive for Business (formerly SkyDrive Pro).
  • Office Online (formerly Office Web Apps) - let's you edit documents in the browser. In our experience it works as well or better than Google Docs.
  • Cross browser support - greatly improved document and site editing in Safari, Chrome and Firefox on a PC or a Mac.
  • Search - you'll find a more efficient experience with better accuracy, automatic filters and item previews.
  • Faster Content - Templates for common content makes creating and maintaining your sites much easier. For example, if you need a contact page or a school directory, they are now built right in.

Infrastructure

Customers will need to create a new SharePoint 2013 (SP 2013) farm. An ‘in place’ upgrade from SharePoint 2010 (SP 2010) is not available. The new infrastructure can be relatively lightweight during migration from SP 2010. If you are using a standalone Microsoft SQL server you can use the existing database server for SP 2013 (with a new SQL instance). This requires SQL Server 2008 SP3, we do recommend using SQL 2012 R2, SQL Server 2014 is also possible. See our technical guide below for more details on SQL requirements.

The SP 2013 environment can be created on existing virtual hosts with the two systems living side by side until migration is complete. Post migration, the SP 2010 servers can be retired and resources reassigned to boost the SP 2013 servers. One important consideration for 2013 is increased memory demands, otherwise your existing topology and setup should continue to be suitable. There are other considerations such as changes to the Office Web Apps 2013 (Office Online) which now requires it's own server. See the technical guide below for more details on system requirements for SP 2013.

You will need to provide base Virtual Machines with the OS installed. We will take care of SQL, SharePoint, DNS, certificates and service accounts, and create you a SharePoint 2013 farm setup following Microsoft best practices and a least privilege security model. If need your existing installation available after cut-over let us know and we'll configure them to be available via an archive URL.

Download SharePoint 2013 Infrastructure Planning (Guide)

Design

There are a few options to consider when upgrading to SP 2013. Scholantis 4.0 includes a new out of the box design for your portals and websites (see the demo information below). They provide a clean and simple starting point from which you can integrate your own branding. 

SharePoint upgrades radically change the HTML, CSS and JavaScript code used to display sites in the browser. As a result, upgrades requires a total rebuild of any custom HTML, CSS. For the portal we've taken of this and there's very little for you to think about.

We've made huge strides to make implementing custom designs fast. At the same time we have moved to support mobile and tablet devices as first class devices, it's important to recognize this involves a significant increase in effort to design, implement and test.

Websites

When it comes to your websites you have three primary options to consider:

  • Minimal - Use the new out of the box design and work with a designer to incorporate your font, colors and light branding,
  • Refresh - Translate your existing design into SP 2013. Porting your existing will require new mock-ups (for mobile and tablets) and the project will require design implementation. 
  • Redesign - Work with us to create a brand new custom design including the development of new mock-ups for the district and schools.

Portals

Your internal design will be updated to the new Scholantis 4.0 Portal look and feel. If there are any minor design customisations you'd like to retain please ensure you let us know. We've already taken the time to design, test and implement a mobile and tablet friendly experience.

Migration

Our recommended approach is to migrate and upgrade your Content Databases. This is the most efficient approach, requires the least manual effort and has the smallest impact on your users. The process involves the following steps:

  • Audit - The first step is a content and customization audit to ensure custom features (e.g. custom web parts or add-ons) will be available in SP 2013.
  • Prerequisites - Based on the results of the audit, prerequisite work may be required; custom development; researching third party solutions; upgrading the existing SP 2010 farm to a minimum upgrade version (Service Pack 2). 
  • Migration - We backup the SP 2010 SQL content databases, then restore and upgrade them in the SP 2013 environment. We will then upgrade sites, features, web parts and permissions as required. 
  • Test - Lastly, we undertake testing and review of the migrated sites.

Manual Migration

If there is a need to refresh, reorganize and review your content you can also consider manually migrating the content using a migration tool. We can work with you to undertake this on your behalf, or provide guidance and tools to allow you to migrate the content yourselves. Even with migration tools a manual approach involves significant effort in the planning, preparation and actual migration. The effort required for manual migration varies widely depending on it's scope; the volume of content; and the complexity of the content cleanup. 

Licensing & Pricing

If you're already running a Scholantis website or portal there's no additional license cost. 

We are now offering annual pricing which includes sustainment, support hours and an upgrade every three years.

We will work with you to plan your upgrade and provide pricing for coordination, infrastructure, design and migration. Please get in touch to start that discussion.

For any customers where we've created your portals or websites - but not both - now is an ideal time to consider upgrading those sites to a Scholantis solution. Additional site licences will be required in this case.