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Upgrading your website and portal to SharePoint 2013 provides access to various new features and capabilities which require your consideration. This guide outlines the new features, what they mean and what you need to do.
I know you’re keen to grow adoption of the portal. Encouraging users to adopt collaboration tools is not an easy task, nor is it achieved overnight, but we’d like to help you realise the benefits of the collaboration portal.
There’s a few important tasks we can do to get the portal in better shape. I’d like to start with one thing - a simple content review. The current portal has a lot of empty content areas and, like a garden, it needs tending!
It’s overwhelming to users and they will never come back when they see content that’s never populated or maintained. It’s critical we identify the areas you want to focus on. Remove everything else until you are ready to use them. You need to be aggressive; focus only on content which exists, is relevant and will be actively maintained.
To make this really easy we’ve put together some recommendations. Click on the links below and you’ll see how easily we could simplify things, it doesn’t need much thought. If you take a few minutes to note your changes and get back to us we’ll update the sites for you, keeping any that have existing content.
If the changes aren’t too complicated we’ll include this as part of the upgrade, otherwise we might need to charge a few hours of support.
Upgrading your site is the perfect opportunity to revisit and refresh your site.
Templates & New Features
You’ve no doubt noticed that we have not only migrated your sites but also extensively retrofitted and upgraded your content to take advantage of our new features and templates. You’ll see new features such as the school finder on the home page or the new schools directory page, or contact pages with a map for each location.
It wasn’t originally our intent to go this far, it’s a significant amount of effort but the site really looks and works all the better for it! We want you to have sites that are great looking, polished and easy to maintain.
The new templates ‘bake in’ make it easy to create great looking, mobile friendly sites. That said, they will never be as flexible and customised as something you build specifically for your needs.
Where you had existing content, such as the district school list, we’ve left it alone and added templates alongside. I wanted to call out a few you should specifically consider:
Depending on which you prefer you may want to hide one of the versions as they serve the same purpose:
Another area worth looking at is the User Directory which loads information direct from Active Directory. It’s a great way to make sure the websites are up todate. We’ve added them to your district and school pages but set the role to blank so they don’t expose any private data and to give you a chance to decide what you would like to display. You may also want to use them on the portal as a handy staff resource:
http://web2013demo.scholantis.com/About/Directory/ (populated example)
https://docs.scholantis.com/display/PUG2013/User+Directory (Scholantis guide)
Final Thoughts & More Resources
You may also want to review some other important improvements and changes: