Document libraries, such as Shared Documents or OneDrive, are the perfect place to store and share files. Whether documents are private to you or public to the world, document libraries allow you to edit, share, and manage your files from any location. 

 

Collaborate with other users in real time to edit documents together

Sync any document library with your computer, smartphone or laptop. Edit files using the tools you're used to, even when you don't have internet access.

Access Shared Documents

To view Shared Documents:

To view the list of documents:

Follow Shared Documents

Follow any document on the portal to more easily find it again, access a frequently used file, or save an important doc for later. Followed files can be accessed from your OneDrive under Followed Documents.

To follow a document:


Accessing Followed Documents

To access documents you are following:

Working with Files

On the Documents page, individual documents can be viewed, edited, shared or deleted using the item menu.

To access the item menu:

 

ItemDescription
View PropertiesDisplays the document properties, such as who uploaded or created the document and when.
Edit PropertiesDisplays a pop-up box where you can change the file name or Title. Click the Save button to save your changes.
View in BrowserView the document in your web browser.
Edit in BrowserOpens the document or file for editing right in your browser window.
Check OutCheck the document out so you can work on it. You can check the document back in to share or back up your changes.
Version HistoryView the version history of the document.
Compliance DetailsFor Advanced users only.
Workflows

For Advanced users only.

Download a CopyAllows you to save a copy of the file to your computer.
Shared WithOpens a pop-up box that shows you who has access to the file. Depending on your own permissions, you can also add or revoke people's access from here.
DeleteDeletes the file.

Create Documents

New Word, Excel, PowerPoint, and OneNote documents can be created in the browser using Office Online. You can also use folders to organize your documents.

To create a new document:

Add Documents

Existing files can be added a number of different ways from the Documents page:



When creating content for the general public all files should be converted to the PDF format.

This can be easily achieved using the tools available in Word, Excel and PowerPoint 2013 from within the Export section of the menu.

Delete Documents

Files can be deleted a number of different ways from the Documents page:

 

Shared Documents on Class Sites

Shared documents work differently on class sites than they do on other sites such as school, district or staff room sites. For more information, see Shared Documents for Class Sites.